Privacy Policy

Last updated: 8 October 2026

Cai Consulting respects your privacy and is committed to handling your personal information responsibly. This policy explains what information is collected when you visit this website, contact me or comment on research, and how that information is used.

Who is responsible for your information?

This website is operated by Cai Consulting, an independent data science consultancy based in the United Kingdom.

For the purposes of UK data protection law, Cai Consulting is the data controller responsible for the personal information collected through this website.

Contact: cai@caiconsulting.co.uk
Website: https://caiconsulting.co.uk
Business owner: Cai R. Ytsma

What information is collected?

Contact enquiries

When you complete the contact form, I may collect your name, email address, type of enquiry, estimated project length and any information you choose to include in your message.

This information is used to understand your enquiry, respond to you and discuss potential research, consulting or technical work.

Research comments

If you leave a comment on a Research entry, the website may collect your name, email address (where supplied), comment and associated technical information.

Approved comments and the name you provide may be visible to other visitors. Your email address will not ordinarily be displayed publicly.

Comments may be reviewed, approved or removed to manage discussions and prevent spam or inappropriate content.

Please avoid including confidential, sensitive or unnecessary personal information in comments.

Website usage information

This website is hosted by Squarespace, which may collect information including:

• Your IP address, browser, device and network information

• Pages visited and interactions with the website

• Referring websites and visit times

• Cookie preferences and other technical information needed to operate the website

This information supports website security, functionality and, where permitted, analytics.

How your information is used

Personal information is used to:

• Respond to enquiries and discuss potential projects

• Communicate about research, consulting or technical services

• Manage and moderate comments on Research entries

• Maintain the security and functionality of the website

• Understand website usage and improve the visitor experience, where permitted

Information submitted through the contact form is not used to subscribe you to a marketing mailing list.

Lawful basis for processing

Under UK data protection law, personal information must be processed on an appropriate lawful basis.

The relevant bases for this website are:

Legitimate interests: To respond to general enquiries, manage Research comments, maintain website security and operate and improve the website, where those interests are not overridden by your rights.

Steps before entering into a contract: Where you contact me about potentially commissioning services, your information may be processed to discuss your requirements and prepare a proposal.

Legal obligations: Where information must be retained or disclosed to comply with applicable law.

Consent: Where required for non-essential cookies and similar technologies. You can withdraw your cookie consent through the website's cookie preference controls.

How your information is stored and shared

This website is hosted by Squarespace, which provides website hosting, contact form functionality, Research comments and website analytics.

Information submitted through the website may be processed and stored through Squarespace's systems. Contact enquiries may also be delivered to and retained within my business email service, Google Workspace.

Personal information may therefore be processed by these service providers for the purposes of delivering their services.

I do not sell personal information to third parties.

Information may also be disclosed where required by law or where reasonably necessary to protect legal rights.

International data transfers

Some service providers, including Squarespace and Google, may process or store information outside the United Kingdom.

Where personal information is transferred internationally, appropriate safeguards must be in place in accordance with applicable UK data protection requirements.

For more information about these providers' handling of personal information, please see their respective privacy policies:

• https://www.squarespace.com/privacy

• https://policies.google.com/privacy

How long information is kept

Personal information is retained only for as long as reasonably necessary for the purposes for which it was collected.

• General enquiries: Retained for 12 months after the last correspondence where no project proceeds.

• Client-related correspondence: Retained as necessary for the working relationship, contractual obligations and applicable legal requirements.

• Research comments: May remain published while the relevant Research entry is available, unless removed through moderation or following an appropriate request.

• Website and analytics information: Retained according to the relevant Squarespace settings and applicable service policies.

Information is securely deleted or anonymised when it is no longer required, where reasonably practicable.